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Privacy Policy

This Privacy Policy is effective May 2025.

This is the website of Gamma Phi Beta Sorority, Incorporated (“Gamma Phi Beta,” “we” or “us”). At Gamma Phi Beta, we respect your privacy and are committed to protecting it through our compliance with this policy.

Gamma Phi Beta has created this Privacy Policy to inform you of the information gathering and dissemination practices for Gamma Phi Beta’s website (“the Site”) or any website operated by Gamma Phi Beta or access or use any content, functionality and services offered on or through the Site and/or services that reference this privacy policy (collectively, the “Service(s)”). We want to demonstrate our commitment to your privacy by notifying you of: 

  • What types of information we may collect from you or you provide.
  • How we collect personal information through our website and how we use, maintain, protect and disclose that information. 
  • What options are available to you regarding the collection, use and distribution of your personal information? 
What types of information does Gamma Phi Beta collect from me?

When you use the Services, Gamma Phi Beta may collect Personal Information from you. “Personal Information” means information that relates to you as an individually identifiable person, including, but not limited to, your name, e-mail address, and mobile number. Gamma Phi Beta collects both personal and anonymous data. What we collect depends on what you do when you use our Site and what Personal Information you elect to give us. For example, we collect Personal Information from you when you create a personal profile through our Site.  

Unless otherwise specifically stated in this Privacy Policy, this Privacy Policy applies only to the Personal Information collected online through the Site, including the information we collect:

  • On this Service.
  • In email, text, and any other electronic messages between you and this Service.
  • When you interact with our advertising and applications on third-party services, if those applications or advertising include links to this policy.

It does not apply to information collected by:

  • Us offline or through any other means, including on any other service operated by Gamma Phi Beta or any third party (including our affiliates and subsidiaries); or
  • Any third party (our affiliates and subsidiaries), including through any application or content (including advertising) that may link to or be accessible from or on the Service.

Please read this policy carefully to understand our policies and practices regarding your information and how we will treat it. If you do not agree with our policies and practices, your choice is not to use our Service. By accessing or using this Service, you agree to this privacy policy. This policy may change from time to time. Your continued use of this Service after we make changes is deemed to be acceptance of those changes, so please check the policy periodically for updates.

General Browsing
Gamma Phi Beta gathers browsing information about pages visited on the Site and information about the technical efficiencies of our Site and Services. If you visit our Site, we may collect and store the following general information in order to analyze trends, gather broad demographic information and monitor Site traffic patterns that can help us further develop and improve the design and functionality of our Site:

  • Your computer’s IP address
  • Browser type and operating system
  • The date and time you access our Site
  • The Internet address of the Site from which you linked directly to our Site; and
  • The various pages that you visit while on our Site.   


Collection of Personal Information
Gamma Phi Beta may ask you to provide Personal Information online when using various services on the Site, including, for example, when you update your personal profile, make a donation to the Gamma Phi Beta foundation, register for an event, or purchase items through the “Chapter Supplies” section of our Site.  

  

Categories of information collected online include:

  • Name
  • Mailing and billing address
  • Parents’ permanent mailing address (for collegians)
  • Email address
  • Telephone number
  • IP address
  • Order information
  • Credit card information, and
  • Other information you may choose to provide us, such as mobile phone number, job category or title, employer, and education (college). 

  How does Gamma Phi Beta use and share the information collected online?

Gamma Phi Beta uses the Personal Information we collect from you to serve you and improve your experience on the Site. Some examples include to:  

  • Process donations, dues payments or online orders;  
  • Update your personal profile;  
  • Maintain Gamma Phi Beta directories;  
  • Process your registration for events;  
  • Evaluate job and volunteer applications;  
  • Communicate with you by email, telephone, or mail;  
  • Send marketing and promotional emails on behalf of Gamma Phi Beta unless you have told us you do not wish to receive such communication;  
  • Troubleshoot technical problems on our Site;  
  • Prevent, discover, and investigate violations of this Privacy Policy and investigate fraud, chargebacks or other matters;  
  • Comply with the law or protect the rights, property, or safety of Gamma Phi Beta, our users, or others, including maintaining network and information security for fraud prevention and reporting suspected criminal acts. 

When you update your personal profile, any such information you provide will be added to a secure database. Access to the database is restricted to current Gamma Phi Beta employees. In addition, gift information is restricted to certain Gamma Phi Beta staff members and credit card data is encrypted and transmitted to us securely. The information in this database is used to maintain contact with you and to update Gamma Phi Beta directories. If you would prefer that we not publish your contact information in the directories, please call us at (303) 799-1874 or email gammaphibeta@gammaphibeta.org.  

We utilize third party systems to help us provide the Services. These third-party services include operating the Site, monitoring website activity, ensuring proper use of our trademarks, processing donations and chapter supply orders, as well as maintaining our database. These third parties only have access to information to the extent necessary and are required not to use any Personal Information for any purpose other than providing such services. 

Additionally, from time to time, we may share your Personal Information with third party services that we believe may be of interest to you or can provide services that will be of use to you. For example, we may provide your contact information to one of our partners regarding Gamma Phi Beta Sorority merchandise or discount opportunities.  

Gamma Phi Beta Sorority will never sell your Personal Information.  

  

Our Third-Party Relationships

Gamma Phi Beta has developed relationships with other companies to provide products and services that will be of interest to our members. Links on the Site will allow you to access information about these companies. Our Privacy Policy does not apply to the information those sites collect. If you choose to use the services of one of these linked third-party websites, such as Geico, you will be providing your information directly to the third party, and the terms of the third parties’ Privacy Policy will apply. Gamma Phi Beta is not responsible for privacy practices, advertising, products, or the content of linked third-party company websites. We encourage you to review the separate privacy policies of each third-party website you visit.  

We may also establish additional third-party relationships without notice in the future.  

You should be aware that we may disclose Personal Information about you if necessary to do so by law or based on our good faith belief that it is necessary to conform or comply with the law or is necessary to protect the users of the Site or the public.  

What are my options to control the use of Personal Information?  

Choice to Opt-Out

We may send you certain communications relating to Gamma Phi Beta, such as administrative messages, marketing messages, and newsletters. Gamma Phi Beta gives users the option to decline future communications by removing themselves from the list of subscribers through the unsubscribe process or by emailing gammaphibeta@gammaphibeta.org. 

Updating Your Member Profile

We prefer to keep all your information in your Gamma Phi Beta member profile accurate and up-to-date. To do this, we provide you with the opportunity to update or modify your Gamma Phi Beta profile by logging into your account on the Site and updating information online. You can request the following at any time by contacting us via the email address or phone number given on the Site:  

  • See what Personal Information we have about you, if any.  
  • Change/correct any Personal Information we have about you.  
  • Request deletion of any Personal Information we have retained within our systems.  
  • Express any concern you have about our use of your Personal Information.  

Security  

GammaPhiBeta.org has taken appropriate security measures to protect against unauthorized access to or unauthorized alteration, disclosure, or destruction of Personal Information. These include internal reviews of our data collection, storage and processing practices and security measures, including appropriate encryption and physical security measures to guard against unauthorized access to systems where we store personal data.  Unfortunately, no data transmission or storage system can be guaranteed to be 100% secure. If you have reason to believe that your interaction with us is no longer secure, or if you believe you have identified a security vulnerability, please immediately notify us in accordance with the contact information below.

We designed the Site to accept donations, chapter supply orders, and registrations only from web browsers that permit communication through Transport Layer Security (TLS) technology, which protects the information as it is being transmitted to and from GammaPhiBeta.org.  

Credit Card Processing

We use a third-party vendor that is certified to the Payment Card Industry Data (PCI) security standards to process credit card payments. We supply the vendor with data for credit card authorization and fraud detection only. Credit processing vendors are restricted from using the data for any other purposes. Our systems do not allow storage of your credit card number. We use this data to process and ship your order. 

Gamma Phi Beta Foundation

Donor information that is collected by or for Gamma Phi Beta Foundation, whether provided online or offline, is not sold or traded, and the Gamma Phi Beta Foundation does not solicit donations or send mailings on behalf of other organizations.  

Cookies

The Site uses a browser feature known as a cookie. A cookie is a small data file that is stored by your web browser on your computer. Cookies are typically stored on your computer’s hard drive and are used by the Site for various functions. For example, the Site uses a cookie to remember that you have logged into the Site when you browse from web page to web page. We also use cookies to collect aggregate data about how visitors use the Site.  

If you don’t want to receive cookies, you can change your browsers to notify you when cookies are sent and then refuse cookies from certain websites (or altogether). You can also clear or disable cookies from your browser. Gamma Phi Beta’s website does work without cookies, however some functionality will be lost if you choose to disable cookies.  

Your ‘Do Not Track’ Browser Setting

We do not support the Do Not Track (DNT) browser setting. DNT is a preference you can set in your browser’s settings to let the websites you visit know that you do not want the websites collecting your personal data. Some websites support Do Not Track, but many do not. 

We do not track your online activity over time and across third-party websites or online services, and we do not permit third parties to conduct such tracking either.  

Privacy of Children on our Site

To ensure compliance with federal law, Gamma Phi Beta does not knowingly collect or maintain information provided online by children under the age of 13. If you are under the age of 13, you are not permitted to use the Site. If we learn we have collected or received Personal Information from a child under 13 without verification of parental consent, we will delete that information. If you believe we might have any information from or about a child under 13, please contact us at the information below.

  

California Online Privacy Protection Act Compliance/Your California Privacy Rights

Effective January 1, 2005, California law permits users who reside in California to request certain information regarding the disclosure of Personal Information collected by Gamma Phi Beta to third parties for marketing purposes. Please contact us at the address below if you desire such information.  

  

Your Privacy Rights

You may have certain rights related to your personal information under data protection laws depending on the jurisdiction you are or reside in. In particular, you may have a right to:

  • Request a copy of personal information we hold about you;
  • Ask that we update the personal information we hold about you or independently correct such personal information that you think is incorrect or incomplete;
  • Ask that we delete personal information that we hold about you from live systems or restrict the way in which we use such personal information;
  • Object to our processing of your personal information and/or
  • Withdraw your consent to our processing of your personal information (to the extent such processing is based on consent and consent is the only permissible basis for processing).

If you would like to exercise these rights or understand if these rights apply to you, please contact us at the information below.

Changes to the Privacy Policy

Gamma Phi Beta Sorority reserves the right to modify this Privacy Policy at any time without prior notice. We will post any Privacy Policy changes on this page. Your continued use of this website shall constitute your acceptance of this Privacy Policy. However, if we materially change this Privacy Policy in a way that affects how we use or disclose your Personal Information, we will provide notice of such changes and the effective date of the changes before making them.  

  

Questions or Concerns?

If you have additional questions or would like more information on this topic, please contact us by phone at (303)799-1874 or gammaphibeta@gammaphibeta.org. 

Terms of Use

Using Member Search 

We love it when sisters connect, but we require that you respect the use of member information. According to our Rules and Procedures (see excerpt below and page 19 in the Rules and Procedures), members are only allowed to contact other members in their region or outside their region with prior permission from the regional director or International President.  

This requirement is a precaution to protect the privacy of our members and help to ensure that they do not receive unsolicited communication. In the future, should you wish to contact members, we ask that you please reach out to International Headquarters, where someone will assist you in directing your request to the appropriate regional director or the International President.  

Contacting the Membership 

a. A chapter (collegiate or alumnae) or its supporting affiliated house corporation may contact any or all members initiated by that chapter. 

b. A chapter (collegiate or alumnae) or its supporting affiliated house corporation may contact other chapters or affiliated house corporations and members for ideas on such subjects as recruitment, PACE, Panhellenic and housing policies. 

c. A chapter (collegiate or alumnae) may contact other chapters/members in the region only with the prior permission of the regional director. 

d. A chapter (collegiate or alumnae) may contact the whole membership or any part outside of the region only with the prior permission of the International President. 

e. The Gamma Phi Beta Sorority Facilities Management Company may contact the whole membership without the prior permission of the International President. 

f. Chapter membership rolls may be released to Gamma Phi Beta International Headquarters, the chapter advisor, the supporting affiliated house corporation or Gamma Phi Beta Facilities Management Company (if applicable), the regional team and the fraternity/sorority advisor (or the university’s designee). 

g. Chapters/members may not use member contact information obtained from the Gamma Phi Beta website or through International Headquarters for non-Sorority interests.