The AVP is responsible for registering all retreat participants. To do this, the AVP should complete the following: 

• Work with her chapter’s executive council officers and chapter advisor to identify one retreat date all participants can attend. 

• Gather registration information from attendees. This includes participants’ first name, last name, preferred email address and preferred phone number. 
  Hint: You can also find this information in Beta Base! 

• Use the compiled participant information in step two to register for RLR. Registration must be completed one week prior to the desired RLR date. After the AVP has submitted the registration form, your chapter’s required attendees will be registered for the identified retreat date in Zoom and receive confirmation via email. This process may take up to seven business days. 

• Connect with your chapter’s retreat participants the Monday prior to your scheduled retreat date to confirm that all participants have access to the retreat Zoom link, have downloaded their Officer Transition Guide and have begun and/or completed the required Fidelity online lesson for their position. 

Any questions about RLR registration should be directed to your chapter advisor. 

Administrative vice presidents are required to register their chapter at least one week prior to their desired retreat date. Therefore, all registrations should be completed no later than January 20, 2025. Administrative vice presidents who do not register their chapter at least one week prior to their desired retreat date are not guaranteed attendance at that retreat and may be required to both find an alternate retreat date and re-register. Advance registration recommended as retreat dates fill up quickly. 

Chapters should not change RLR registration dates after their registration form has been submitted. REAL Leadership Retreat date changes will be accepted on a case-by-case basis only. As such, it is imperative that the AVP thoroughly discusses RLR date availability with newly elected executive council officers before completing the retreat registration form. 

Each executive council member has a specific role to play, and this retreat is tailor-made for each role. For this reason, no substitutions will be accepted.   

Attendance at RLR is required for every executive council. If a chapter’s executive council fails to attend RLR, they may be responsible for covering the cost of an in-person facilitator to visit their chapter. 

Following the completion of RLR, the chapter president is responsible for uploading the chapter goals to Beta Base. The executive council should plan to meet with their chapter’s collegiate chapter supervisor (CCS) to receive feedback regarding their chapter vision and chapter goals. Once the executive council has received feedback, the chapter president should submit their final chapter goals in Beta Base by February 15. 

For questions regarding registration or availability, contact your chapter advisor. Questions not answered by your chapter advisor can be directed to fidelity@gammaphibeta.org.