HFC Frequently Asked Questions

All AHC boards and local facility advisors, chapter presidents, financial vice presidents, facility managers, chapter advisors and financial advisors are invited to join us!

All boards and committees should consider bringing at least two members to ensure continuity in training through 2023. Programming will be geared to all types of facilities: freestanding, dorms and suites.

Consider bringing collegiate board members, financial advisors or chapter advisors, too, as members of your board these individuals could also benefit from attending the conference!

Questions about who should attend? Contact Director of the FMC Monica Gailes.

No, the vaccination requirement was lifted on August 1, 2022.

Attire for the weekend is snappy summer casual (no jeans, sweatpants, t-shirts, tank tops or flip flops). Snappy casual dress includes nice slacks, skirts, summer dresses, capri pants and cardigans. You will be provided with a name badge upon arrival and will be expected to wear this throughout the weekend. Your membership badge should be worn at all times (except Saturday evening).

• Your badge
• Summer casual attire
• Saturday evening celebration attire (think pink!)
• A light sweater or wrap for the meeting rooms (these spaces are sometimes chilly)
• Swimwear (for your free time)
• Money for incidentals and Crescent Corner purchases
• Ideas and questions
• Energy!

• Two nights double occupancy* at the Renaissance Esmeralda Resort & Spa.
• Meals* include the following:
  • Friday: Lunch, afternoon snack and dinner
  • Saturday: Heavy continental breakfast, lunch, afternoon snack and dinner
• Complimentary enhanced Wi-Fi in guest rooms and meeting space
• Complimentary bike rentals, tennis and basketball court access and fitness and yoga classes with a professional instructor
• Customized workforce programming
• Customized mobile event app

• Airfare  

• Transportation to and from Palm Springs International Airport 

• Travel meals 

• Hotel parking 

Click here  to apply for an RLI registration scholarship. This will cover your registration costs only (double occupancy). All submissions are due by Thursday, April 20, to be eligible for consideration. Only one application per person. Those selected will be notified by Monday, April 24.

Please plan to arrive in Palm Springs by noon on Friday, June 23. Lunch at the hotel will be available until 1 p.m. and programming for HFC will begin at 2 p.m.

All programming will be wrapped up by 9:30 p.m. on Saturday. You may depart at your leisure anytime on Sunday, June 25.

It is expected that all attendees will participate in the full HFC experience. Any late arrivals and early departures must be approved by Page Adams. Please email her in advance for approval.

If you encounter flight restrictions that will not allow you to arrive in time or that will force you to depart early, please contact Page Adams prior to booking your flight. She may be able to assist you in finding an alternative flight that will accommodate a timely arrival and departure.

The Saturday evening theme is Pink Fla“mingle.” Think bright pink, pale pink and all pinks in between! You can be casual. You can be dressy. You can be outlandish. Just be sure and don your best pink ensemble and dress cool, as this will be an indoor/outdoor event and the weather will be very warm, even in the evening.

We will have a fun costume contest for those who like to get wild! Costume entries can fall under one of the following categories:

• Best theme outfit (think pink flamingo)
• Most G-Phi
• Group

Please indicate your allergies and/or dietary needs when you register. You will be provided with an allergy card at registration and required to bring this to all meals to indicate your preferences. All information will also be shared with the hotel banquet staff.

The following accommodations will be available to all attendees:

• Learning materials created with high contrast colors and increased screen reader compatibility.
• Downloadable text-based resources to support session learning.
• Alt-text on digital images within downloadable resources.

Additional accommodations available during HFC can be found within the HFC registration form. Attendees seeking additional accommodations can select from those provided or provide accommodations not listed within the registration form. Additional accommodations questions can be directed to Page Adams.

All HFC cancellation requests must be in writing and emailed to IH. Please send written requests to Page Adams before June 9, 2023.

Cancellations will be eligible for a full refund minus a $50 convenience fee until June 9, 2023. After this date, fees are no longer refundable. No exceptions. 

We are no longer able to accommodate attendees who have not paid for their event registrations before arrival. Please ensure that your attendance has been paid in full, before arriving in Palm Springs. If you arrive at HFC and your registration fee is still outstanding, you will be unable to check in for the event unless you pay onsite by check or credit card. All event fees should be paid by June 16, 2023.

Yes, all chapter advisors and sorority volunteers in attendance are required to be current on international alumnae dues for current fiscal year (August 1 through July 31) or be a Life Loyal member. If you arrive at the event and are still outstanding on your dues, you will have the opportunity to pay your dues or join Life Loyal when you check in for the event.

All matching roommate requests will be honored to the best of our ability. In other words, if Shana and Jill both request each other, they will be paired together. However, if Shana requests Jill but Jill and Elsa request to room with one another, then the matching request will be honored. Please make sure you discuss roommate pairings before the close of registration so that everyone is clear on their roommates and they are assigned accordingly.

No changes will be made after the registration deadline. If you need a roommate, leave that section blank during registration and you will be paired at random. You will not be alerted as to the name of your roommate in advance. Instead, you will find out when you arrive who your roommate is and what chapter she is from. Come prepared to make a new friend!

Please email Page Adams to alert her of your issues and let her know your estimated time of arrival.

No, we do not allow event participants to commute to the hotel. All participants are required to stay on property to fully immerse themselves in the education, sisterhood and networking that the weekend has to offer.

During registration, you are given the ability to select your arrival and departure dates. Rooms will be booked according to the date range you provide. If your extended days are personal, you will be billed on-site by the hotel directly. If your extended days are for Gamma Phi Beta business, please indicate the cost center that should be billed. All additional nights will be based on availability at the hotel. If you have additional questions, please contact Page Adams.

Palm Springs is a city that is constantly warm and sunny, making it the perfect place for daily walks, hiking, swimming and golf. The average high in June is 95 degrees and the average low is 80 degrees. The sun rises at approximately 5:35 a.m. and sets at approximately 8 p.m. Pacific Standard Time Zone.

Local attractions include the cities of Palm Springs, Indian Wells and San Bernardino.

Restaurants on the hotel’s premises include CAVA, Glo Sushi, Café Biscotti, B&F On Demand and The Place.

Restaurants within walking distance of the hotel include Vue Grille & Bar, Vicky’s of Sante Fe, Agave Sunset Lounge, Miramonte Grill and Citrus & Palm Restaurant.  

You will need to email Karima Soliman to see if there is still availability.

If you need assistance with registration, contact Conference and Meeting Coordinator Karima Soliman. If you have questions regarding logistics, contact Director of Conferences and Meetings Page Adams.