International Council (IC) met November 2 and 3, 2018, at International Headquarters in Centennial, Colorado. In addition to our meeting, we were honored to be hosted by Judy Lacy (Denver) to spend an evening of sisterhood and discussion with Denver-area alumnae and the Denver Alumnae Chapter. It is always a treat to hear from our members and celebrate a lifetime of sisterhood.
The following are highlights from our meeting.
Board Development: As a strategic, generative and fiduciary board, we are committed to practices that enhance our efficacy as a governance board of directors. At our board retreat in August, we received the results of our completion of the Birkman Method, an occupational and behavioral assessment, that allows us to better understand our individual styles and how to maximize our work as a team. We continue to discuss and analyze our results as a tool of board development. Using what we know about our individual and group styles, we participated in a case study that allowed us to have a generative and strategic discussion about the future of Gamma Phi Beta. Board development will remain a focus as we move through the biennium as a committed governance team.
Quarterly Updates: At every IC meeting, we review reports of our board and standing committees that allow us to track committee updates, progress toward developed goals and give us a snapshot of the operations of the Sorority. In addition, we hear in-person updates from National Panhellenic Conference (NPC) Delegate Sandy Burba and our staff managing directors. This quarter’s reports included updates about the outcomes of the recent NPC Annual Meeting, progress toward the strategic plan and an overview of the activities of the workforce.
Collegiate Nominating Committee Members: The 2018-20 Nominating Committee recently completed an application process for the collegiate members of the Nominating Committee. This was a new process, as in the past, collegiate representation on this committee was done by lottery. As we elevate the role and presence of the Nominating Committee, a new process was developed to find interested collegiate members. We had a phenomenal response to this process. The 2018-20 Nominating Committee reviewed all applications and held interviews with all candidates. They subsequently submitted four names to International Council for approval. Two collegiate members and two alternates have been approved by IC, and names will be shared later this month, after all applicants have been notified. We want to personally thank all of the collegiate members who submitted applications and demonstrated a willingness to serve in this important capacity.
Financial Update: Chief Financial Officer Laurie Meili provided a year-end financial update and review of fiscal year 2017-18. Our annual audit for Gamma Phi Beta Sorority, the Gamma Phi Beta Facilities Management Company and the Gamma Phi Beta Foundation is currently underway and will be reported on in a future From Your IC.
Sisterhood Research: Director of Chapter Services Samantha Keltner provided an update to IC about a recently-completed segment of our sisterhood research study. Gamma Phi Beta is one of five NPC groups engaged in this project and the only group to have taken a qualitative research approach the last two years. Our most recent data collection was focused on recruitment practices, new member practices and member engagement. Gamma Phi Beta has used this data to inform and make macro-level changes to new member education, member discipline practices, policies related to working members, the number of local chapter advisors and implementation of annual REAL Leadership Conferences. Data shows that these changes are making an impact. From 2015 to 2017, the Sorority’s members’ attitudes towards sisterhood as a shared social experience decreased and their attitudes towards sisterhood based on support and encouragement, belonging, accountability and common purpose all increased. International Council would like to see this research continue and discussed various potential focus areas for the future.
Key Performance Indicators: IC reviewed a comparison of spring 2017 and fall 2018 key performance indicator (KPI) data. This data is a snapshot of chapter health based on six measurable performance indicators: chapter is at total; chapter met quota; chapter maintains a pledge to initiation rate of 90% or greater; chapter maintains an initiated member retention rate of 90% or greater; chapter has three unique individuals serving as chapter advisor, finance advisor and recruitment advisor; and chapter has no member more than 60 days in arrears. IC will review this information at least annually to understand chapter health and support areas of need.
MJ Insurance: Gamma Phi Beta is entering our 22nd year of partnership with MJ Insurance. As part of our annual review of insurance coverage, we received an update on current trends in the insurance industry and how those trends relate to our organization and community. We also reviewed our current coverage, discussed areas of risk and confirmed our coverage for the next year.
From Your IC Archive
This archive of From Your IC will be updated on an annual basis.
August 2018 - Welcome to a new biennium! In this issue you'll learn about our newest International Council (IC).
May 2018 - Our meeting was primarily focused on strategic planning and setting the course for the operations of the workforce in the next fiscal year.
January 2018 - In this issue you will read about membership statistics, the role of the NPC delegate and the strategic plan.
September 2017 - Read about submitting Bylaws ammendments, insurance renewal, membership statistics and Convention 2018.
June 2017 - Read about the Board and Standing Committee update, personal and Council enrichment, Sorority Growth strategy and a recap of the REAL Leadership Institute.
May 2017 - In this issue you will read about membership statistics, distributed workforce survey results, strategic plan review, Foundation Chair appointment, Transition update and more.
January 2017 - The following topics were reviewed and discussed in this issue: Academic philosophy, alcohol policy update, Rules and Procedures, sisterhood research update, strategic plan update, transition, etc.
International Council Meeting
February 8-9, 2019 (Atlanta, Georgia)