COVID-19 Protocols

COVID-19 Requirements
We are continually evaluating the Centers for Disease Control and Prevention’s (CDC) guidance to ensure we are prioritizing the health and wellness of our members. Based on that guidance, vaccines are the best way to reduce risk for our members until we are certain that larger gatherings do not exponentially increase the chance of our members contracting or spreading COVID-19.

With this in mind, all Convention attendees are required to be fully vaccinated against COVID-19 in order to attend any in-person part of Convention. This requirement does not apply to virtual attendance. Per CDC guidelines, those who are fully vaccinated have received two doses of the Pfizer-BioNTech or Moderna shots, or one dose of the Johnson & Johnson shot.

If an attendee tests positive for COVID-19 prior to Convention, they should follow all CDC guidelines on quarantining and isolation. To participate in Convention, attendees should be 10 days removed from their positive test and symptom-free for 24 hours prior to departure. Before departing, attendees are expected to self-screen for symptoms.

Guests may be required to wear face masks or coverings in the hotel’s indoor public areas based on local or national mandates or guidance during our time at Convention. Click here to learn more about Hyatt’s Global Care and Cleanliness Commitment or contact the hotel directly for more information.

COVID-19 Vaccination Verification
A few weeks prior to Convention, you will receive a text message from Gamma Phi Beta. This message will provide a link for you to be able to download your vaccine card for verification. Once your card has been verified, you will receive a text message with a green check mark indicating that your vaccine card has been verified and you are all set to check in at Convention. When you arrive to the event registration desk, please be prepared to present your photo identification along with your green check mark.

If your verification link as expired, respond to the initial text message with the word "upload" to receive a new link or use the QR code below:

Daily Health Screenings
Beginning on Wednesday, June 22, you will receive a daily text message from Gamma Phi Beta that will provide you a link to a series of questions. Please answer these questions honestly and to the best of your ability. Once completed, you will receive a text message letting you know your health status with a green or red check mark. This will need to be presented to attend any group events daily. If anyone has any symptoms and/or fails the daily health screening, they should quarantine in their room immediately and contact the Help Desk (information to be provided at a later date) for further instructions.

COVID-19 FAQ

Do all Convention attendees have to be fully vaccinated against COVID-19 to participate?
Yes, all attendees are required to be fully vaccinated against COVID-19 to participate in Convention activities. This includes all vendors and local volunteers.

What is considered fully vaccinated against COVID-19?
Per CDC guidelines, those who are fully vaccinated have received two doses of the Pfizer-BioNTech or Moderna shots, or one dose of the Johnson & Johnson shot. 

I’m not vaccinated against COVID-19. How can I participate in Convention?
We encourage those that are unvaccinated to register as a virtual attendee. A virtual day-pass is $25 or you can register for all three days for $60. The full pass will give you access to all business sessions, the awards luncheon program, the 2024 launch luncheon program and our keynote speaker. Voting delegates are unable to attend virtually.

Why is Gamma Phi Beta requiring Convention attendees to be fully vaccinated against COVID-19?
We are continually evaluating CDC Guidance to ensure we are prioritizing the health and wellness of our members. Based on that guidance, vaccines are the best way to reduce risk for our members until we are certain that larger gatherings do not exponentially increase the chance of our members contracting or spreading COVID-19.

Will any exceptions to the vaccination policy be made?
No, we are unable to make exceptions to our COVID-19 protocols and are requiring that all attendees be vaccinated. We hope that those that cannot be vaccinated will consider joining us virtually.

Will COVID-19 testing be available onsite? If so, how do I acquire a test?
Yes, we will have tests available onsite. Please phone or text the Help Desk and they will arrange to have a test safely brought to your room.

What happens if I contract COVID-19 during Convention?
Please stay in your room and phone or text the Help Desk and they will work with you to ensure that you are properly quarantined. All pre-purchased Convention meals will be delivered to your room. Any additional meals not purchased during registration will be on your own and should be delivered through room service or a meal delivery service (to your room only). Any additional hotel nights or change in your flight or transfers, will be at your own expense. We strongly recommend purchasing COVID-19 travel insurance to cover these costs should you become ill. Convention fees will not be refunded. 

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